Team Canvas Session

Debrief, Get-to-know, Kick-off

Conflict resolution, Issue resolution, Providing feedback, Team – alignment, Team – building, Team – work

Big picture, Evaluation

60-120 min, longer than 120 min

6-15 persons

Skilled

Safe

Introduction

Team Canvas is a strategic framework that helps bring team members on the same page. It is made to align teams, increase cohesion and performance and to create productive team culture, fast. Team Canvas works across multiple touchpoints:

creating a team;
clarifying goals and addressing overall team performance (e.g. when you feel stuck as a team, or when you need to get a lot of stuff done);
growing and onboarding new team members;
general alignment sessions (recommended every 2-3 months).

Introduce the team canvas as a tool to align the team members and get better at understanding goals, roles and values of your team.

Go through each step with the team, making sure you ask the questions for each segment. Encourage people to write their answers on stickies and talk about them with the team. There are fields that all team should agree on: 1. People and Roles; 2. Goals; 4. Purpose; 5. Values; 9. Rules and culture. The rest of the fields can be filled individually, with no particular need to be agreed upon.

Necessary tools (what you need)

Pick an online whiteboard tool that allows using large, zooming able canvas.
Download Team Canvas template and mobile-friendly How To at http://theteamcanvas.com

Steps

People & Roles (5 minutes)

Ask people to put their names on stickies, as well as their roles. If a person has multiple roles, use separate post-its.

Questions:

What are our names?
What are the roles we have in the team?
How are we called as a team?

Examples:

Max: CEO; Marie: Design & Programming
Name of the team: BoldCar

Common goals (10 minutes):

Ask the team to agree on common goals.

Questions:

What you as a group really want to achieve? What is our key goal that is feasible, measurable and time-bounded?

Examples:

Become the leading car sharing company in our region by 2017.
Create a 100M company in the area of Internet of Things by fall 2016.

Personal goals (5 minutes):

Ask the team members about the individual goals they have for the project.

Questions:

What are our individual personal goals for this project?
Are there personal agendas that we want to open up?

Examples:

Become more confident at iOS development [Marie]

Purpose (10 minutes):

Ask the team to go one step beyond their common goal, and ask them why they do what they do.

Questions:

Why are we doing what we are doing in the first place?
What is something more important, which makes us pursue our common goal?

Examples:

Create a positive impact on people’s lives through social innovation
Make people’s life easier and stress-free through internet of things innovation

Values (10 minutes):

Ask the team what are the core values – the most important principles – that they want to share within the team. The team should agree on values, so everyone accepts the final set.

Questions:

What do we stand for?
What are guiding principles?
What are the common values that we want to be at the core of our team?

Examples:

Trust
Creativity
Quality

Strengths & Assets (15 minutes):

Ask the team to share the key pieces of skills (both hard skills and soft skills) and assets available within the team. Do not dismiss ‘insignificant’ stuff. You might find that the team has capacity for martial arts, running marathons or persuading people. Encourage people to share something about themselves, as well as note important qualities they see in their teammates.

Questions:

What are the skills we have in the team that will help us to achieve our goals?
What are interpersonal/soft skills that we have?
What are we good at, individually and as a team?

Examples:

Coding (iOS/Python/etc.)
Design
Being devoted and driven
Being visionary
Energy
Sales & pitching

Weaknesses & Development Areas (15 minutes):

Ask the team to share the key weaknesses and areas for improvement that they see in

themselves, as well as obstacles they face as a team. Make an accent on reporting what people can find in themselves, rather than discussing other’s weaknesses.

Questions:

What are the weaknesses we have, individually and as a team?
What our teammates should know about us?
What are some obstacles we see ahead us that we are likely to face?

Examples:

Easily distracted [Marie]
Can be arrogant [Max]
Lack of structured communication [general], etc.

Rules & Activities (10 minutes):

Ask the team to agree on common rules and activities. Think of this as of outcome of the previous

sections: a concrete set of rules and activities they want to implement.

Questions:

What are the rules we want to introduce after doing this session?
How do we communicate and keep everyone up to date?
How do we make decisions?
How do we execute and evaluate what we do?

Examples:

Keeping things within group confidential
Weekly status updates
Communication over Slack + Skype for calls
Dinners together every second week (Max as organizer)
Workday: starting from 9 to 10, meetings start at 10
Keeping workday to 8 hours, except when it’s needed to shorten it a bit towards more
Wrap up: As you close The Team Canvas workshop, ask the team members to tell about one single most important insight that they gained during the workshop.

Tips & Tricks

Set up each topic at a different area of the board, spread them out just like you would do it on the walls of a room.
When facilitating group discussion, we would recommend that participants use non-verbal means to indicate they would like to speak. You can use tools like Zoom’s nonverbal feedback tools, a reaction emoji, or just have people put their hands up.The facilitator can then invite that person to talk.

Team Canvas Session

Share

Introduction

Necessary tools (what you need)

Steps

Tips & Tricks

The exercise is successfully completed when? Conclusion?